Fusion Accounts, Online Accounting FAQs

Fusion Accounts In Office e.g. Sage line 50 Virus protection AVG virus scanners updated twice daily running continuous scans. Dedicated servers Depends on user installation. Susceptible to infection from user interaction with emails and internet browsers. Firewalling FIPS (Federal Information Processing Standards) compliant firewalls. Depends on user installation – but typically non FIPS routers. Backups Continuous data replication across multiple disks and servers. Hourly backup to enable rollback to point in time. Automated offsite backups. No replication. Manual backup subject to office processes. Encryption. Strong 128 BIT SSL encryption across network. Passwords encrypted with one way hash so can never be retrieved. No network encryption. Password cracker available on internet. (http://download.cnet.com/Sage-Password-Recovery/3000-2092_4-10517626.html) Availability Multiple web servers and database servers ensure no loss of service in the event of failure Typically new servers and installations would be required with associated outage. Patch policy All priority security patches automatically applied on a daily basis. Subject to office processes.

All data is simultaneously written to two physical servers. Each of these servers has “stripes” the data across 3 disks. For the data to be lost on one of the servers then 2 of the three disks would need to fail. The database is backed up onto local store every hour and these backups are copied off site every day.

Industry standard encryption secures the data between your browser and the servers in the data centre. Multiple physical layers of networking and firewalls together with up to data intrusion detection and prevention systems protect the data. Sensitive data such as passwords are further encrypted with a “one way” algorithm meaning they cannot be read. Fusion Accounts is hosted by BT in their data centre. BT Ireland Managed Services currently hold ISO27001 certification and have done since 2005. ISO/IEC 27001 requires that management: “Systematically examines the organization's information security risks, taking account of the threats, vulnerabilities and impacts; Designs and implements a coherent and comprehensive suite of information security controls and/or other forms of risk treatment (such as risk avoidance or risk transfer) to address those risks that it deems unacceptable; and Adopts an overarching management process to ensure that the information security controls continue to meet the organization's information security needs on an ongoing basis.”

Yes, there is a 'Data Export Facility' that clients can use to export their entire data set at anytime. This data is presented in a standard csv format.

On the profit and loss report the figures on the left include transactions for the filter criteria selected (year, start date and end date) whilst those on the right include all transactions up to and including the day the report was run.

Yes - you can edit draft invoices and those that have been saved to the accounts. If the invoice has already been saved to the accounts Fusion automatically posts opposite transactions so the effect of the edit will be picked up in the next VAT return.

Yes. You can run reports on all of your customers. A full history of all transactions is also contained within the transaction audit trail, so from the moment you start using Fusion Accounts you can view all historic data.

Yes. Fusion Accounts offers a 60 day Free Trial. You are under no obligation to continue using Fusion Accounts after your trial period expires. To sign up please click here

No, the Fusion Accounts database is constantly backed up. The backups are held within the BT Data Centre.

Yes. On signing up to Fusion Accounts you will be given a default set of nominal codes. These can be renamed to suit your business.

No

Yes, Fusion Accounts has been developed from the start to be used by someone with little or no accounting or computer skills. The service is easy to use as:
Each user only has access to functions they need
It uses a familiar Internet Browser interface
It is easy to navigate
Extensive online help is provided

With Fusion Accounts you and your accountants decide the role division. Usually the business user will carry out the day to day business operations such as raising invoices, recording receipts etc. whilst the accountant will carry out the specialist processes such as depreciation, generating financial reports etc..

Each business licence includes ten users at no extra cost. You can grant your employees and your accountant access to Fusion. You can grant different levels of access so that they can only see what you want them to see.

Answer: Fusion Accounts offers a selection of invoice templates. A business logo can be added to this template. If you have a specific template you would like us to design please contact our support team to discuss your requirements.

Answer: Yes we offer an import service. This will save you from having to re-key all your customers details into Fusion Accounts. We can also import your suppliers, products, etc. Please contact our support team.

Fusion accounts displays simple dashboards showing your debtors and creditors. Drill down reports enable you to explore the detail and generate reminder letters etc.

Yes – invoices can be simply edited and all the underlying accounting will be done for you..

As many as you want.

Security and privacy of your data is given the highest priority. We use industrial strength operating systems on industrial strength hardware. Your data is kept safe and confidential during transmission by employing full 128 bit encryption - the industry standard for secure transactions over the Internet. Your data is as safe as when using online banking, if not safer.

No installation or maintenance.
Automatic Upgrades.
Anytime, anywhere access.
Accountant has access.
Automatic backups.
Direct support.

Stiona Software offers the service to migrate your data from existing systems such as Sage etc.